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Usefulness of Portable Scanners and Options

January 14, 2021

“Work on the go” has become increasingly popular with many people no longer tied to their desk in an office. With more people working remote and from home, they need portable office equipment that can travel. Portable scanners are a great option that allow you to scan items on the go or in your living room rather than at the office. Also, as technology is improving, more files are being sent digitally instead of through traditional mail. It is less likely that you would need a full-sized printer with a scanner that can be bulky and take up a large amount of space. Here are some reasons why you might find a portable scanner is the right option for you.

Scan Different Types of Documents

Historically, scanners were limited by the types of files they could reasonably handle. With the portable design, scanners can now take on different file types. Perhaps you need to scan books, photos, 3D projects, or important documents with signatures. Portable scanners make the entire process easier, and it is also helpful for those who have media that doesn’t fit on a traditional scanner.

Send Files Straight To Email or Applications

With a portable scanner you can send files directly to those that need it. You can scan the document and then send it to ether yourself via email or even to a client without the extra step of attaching files from your computer or tablet. You won’t have to worry about missing a file or if it is too big for your email server.

Skip the Copy Machine

Using a copy machine meant you would have to make multiple physical copies. Now you can take one print and make all the digital copies you need. Not only will you save paper, but you will also be saving time by just sending documents by email or through a portal. It can also help you organize your files because they can be stored on the Cloud or a hard drive.

Integrated Use with Mobile Phones

Portable scanners have come a long way and are able to work with your phone. Many scanners now offer the option of controlling them through an app on your phone. This allows you to take your device with you and send files directly from your phone.

Here are some portable scanner options for you to check out:

Davis & Hodgdon Associates CPAs recommends portable scanner to clients as an easy and safe method for sending us their tax documents, especially during the current pandemic. They can simply scan, shred (when applicable) and transmit them to us via their secure client portal. 

Davis & Hodgdon Associates CPAs has been assisting individuals and businesses throughout Vermont and New England for more than 30 years so please reach out to us in Williston (802-536-1831) or Rutland (802.775.7132) to talk with a tax professional today to be sure you are ready for the April 15 tax deadline! You can also email us at info@dh-cpa.com.

Resource: The 8 Best Portable Scanners of 2021

Resource: Top 10 Uses for Portable Document Scanners